Administrative Support Specialist

Coalesce Management Consulting is hiring an Administrative Support Specialist in Reno, NV. The role involves administrative support, data management, and system interaction. Key responsibilities include managing network folders, supporting time entry systems, and collaborating with teams in the gas division. Candidates should have proficiency in Excel and strong communication skills. Previous utility or construction experience is preferred, and the position is full-time with no degree required.
Role Overview: We are seeking a dedicated Administrative Support Specialist to join our team. The role will primarily focus on administrative support functions, with a particular emphasis on data management and system interaction. While extensive industry experience is not required, candidates with some relevant experience are preferred.

Key Responsibilities:
• Assist in managing network folders and system databases (non-programming tasks).
• Support time entry systems and ensure data is entered accurately and promptly.
• Collaborate with various teams, especially in the gas division, to manage and report data.
• Provide administrative support for utility projects, particularly in construction, and contribute to other project-based tasks as needed.
• Manage data from field employees and generate reports accordingly.

Required Skills & Qualifications:
• Excel: Proficiency in Microsoft Excel, particularly for:
• Network folder management.
• System databases (non-programming).
• Time entry systems.
• Utility and Construction Experience: Previous utility or construction-related experience is highly beneficial and may lead to long-term opportunities.
• Communication Skills: Strong communication skills, both written and verbal, are essential.
• Teamwork & Collaboration: Ability to collaborate effectively with various groups, especially field workers, and across the gas division.
• Adaptability & Learning: Comfortable learning new systems quickly and working independently in a self-driven environment.
• Attention to Detail: Strong focus on accurate data analysis, entry, and reporting.

Candidate Preferences:
• Experience Level: Candidates with some relevant industry experience are preferred (not entry-level).
• MS Suite Proficiency: Expert-level proficiency in Excel is a must.
• Self-Motivated: Ability to work autonomously while receiving support and guidance from the team.
• Team-Oriented: Strong ability to work collaboratively with diverse teams.