Administrative Specialist

Canadian Solar Inc. is seeking an Administrative Specialist in Shelbyville, KY, to manage daily office operations, including call handling, visitor support, travel arrangements, and onboarding assistance. Candidates should have a college degree, 1-2 years of administrative experience, and proficiency in SAP and Microsoft Suite. The role emphasizes employee growth and work-life balance in a sustainable solar energy environment.
At Canadian Solar, our vision is to make lives better by bringing electricity powered by the sun to millions of people worldwide. As a leading manufacturer of solar panels, inverters, and energy storage solutions, we've been an industry front-runner since our founding in 2001. Our commitment to sustainability is reflected in all parts of our organization as we navigate the complexities of a booming industry.

Throughout Canadian Solar's subsidiaries, e-Storage, Recurrent Energy, MSS and CSI Solar Co., we invest in our employees' growth. Our training programs and promotional opportunities ensure we all can continue to learn. We understand the importance of work-life balance and provide various flexible work options to support our employees' well-being. Join our team to "Make the Difference" by creating a lasting positive impact on the world and the communities where we operate.

Canadian Solar Inc. is one of the world’s largest solar modular producers. As a leading vertically integrated provider of ingots, wafers, solar cells, solar modules, solar power systems and specialized solar products, Canadian Solar delivers uncompromising value to its customers across the globe.

Description:

The Administrative Specialist will oversee daily office operations, handling calls, emails, and visitor support. Responsibilities include coordinating travel, managing supplies, assisting with onboarding, and supporting administrative tasks. Ideal candidates have a college degree, 1-2 years of administrative experience, and proficiency in SAP and Microsoft Suite, preferably in a multinational manufacturing environment.

Responsibilities:
• Manage incoming calls, emails, and correspondence, ensuring prompt responses and redirection to appropriate personnel.
• Support visitors to the site, providing a friendly and professional office environment.
• Assist in completing the administrative work of the factory and ensure smooth office functions, coordinating administrative tasks, and assisting with office-related needs.
• Support the transition to a new office space, including coordinating logistics, assisting with office setup, and ensuring a smooth move-in process.
• Run reports and create slide decks.
• Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Assist with onboarding new employees, including preparation of office space and administrative setup.
• Handle mail distribution, shipping, and receiving of packages.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Complete other tasks assigned by superiors.

Qualifications and Experience:
• College degree or above, human resources, psychology and other related majors are preferred.
• Working experience in personnel administration.
• 6+ months of experience in multinational manufacturing enterprises.
• SAP, Microsoft Suite, Outlook Experience Preferred.
• Good sense of responsibility, proactive, good at communication.
• Strong pressure resistance.

Compensation and Benefits:

Canadian Solar offers a competitive salary plus fully comprehensive benefits and performance bonus package based on an annual objective achievement. Our generous benefits package includes a 401(k) Retirement Plan, medical/dental/life/disability program, PTO and sick days. This is a full-time position.

Canadian Solar Inc. is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.