Admin Strategic Partnerships & Fundraising

Emirates Nature-WWF seeks an Admin for Strategic Partnerships & Fundraising to support fundraising operations through coordination and administration. Responsibilities include donor engagement, data management, CRM reporting, and compliance with UAE regulations. The role fosters operational efficiency and donor experience while ensuring sustainable partnerships. The position can be performed remotely, with occasional meetings in Abu Dhabi or Dubai. This is a full-time role starting in Q4 2025.
Dubai shared office, Abu Dhabi shared office, remote working, and the other locations in the Emirates for meetings, field work, or others when required

Full time

November 4, 2025TYPE OF CONTRACT

:

Full timeLOCATION

:

Dubai shared office, Abu Dhabi shared office, remote working, and the other locations in the Emirates for meetings, field work, or others when requiredUNIT

:

Strategic Partnerships & Business DevelopmentDIRECT REPORTS TO

:

TBCDIRECT REPORTS

:

NoneCLOSING DATE

:

November 30, 2025COMMENCEMENT DATE

:

Q4 2025

JOB SUMMARY

The Admin - Strategic Partnerships & Fundraising plays a vital role in supporting Emirates Nature-WWF's fundraising and partnership operations through effective coordination, administration, and governance oversight. The position ensures that all donor and partner engagement activities -- from onboarding to reporting -- are executed efficiently, transparently, and in full compliance with UAE fundraising regulations set by the Department of Community Development (DCD)
and the Ministry of Community Development (MOCD).

Working closely with the Unit members and the wider EN-WWF team, the role provides operational and administrative support across all aspects of the fundraising lifecycle, including donor data management, CRM reporting, proposal and MoU tracking, financial reporting, and event coordination. The Admin - Strategic Partnerships & Fundraising also plays a key role in ensuring that all partner relationships are nurtured with excellence and that digital engagement, communications, and stewardship are delivered to the highest standards.

This role bridges operational efficiency and donor experience -- maintaining the accuracy of fundraising systems, ensuring compliance with internal policies and national laws, and enabling the organization to build long-term, sustainable partnerships that advance Emirates Nature-WWF's mission to safeguard nature and promote sustainable development across the UAE.

BACKGROUND

Emirates Nature is a UAE environmental non-governmental charity, established in 2001 under the Honorary Founder and President H.H. Sheikh Hamdan bin Zayed Al Nahyan as a legacy of the late Sheikh Zayed's vision for the United Arab Emirates. HH Sheikh Hamdan bin Zayed Al Nahyan is the Ruler's representative in the Al Dhafra Region and Chairman of Environmental Agency - Abu Dhabi (EAD) Board of Directors.

We operate with offices in Abu Dhabi, Dubai, and Fujairah and are governed by a local Board of Directors.

Emirates Nature works in association with WWF, one of the world's largest and most respected independent conservation organizations. Emirates Nature-WWF has been active in the UAE for over two decades and is renowned for its commitment to biodiversity conservation, habitat protection, sustainable development, and community engagement. Our marine conservation program is a flagship initiative, implementing science-based projects to protect coral reefs, fisheries, turtles, and other marine species, while supporting national policies and international commitments to biodiversity.

MAJOR DUTIES AND KEY RESPONSIBILITIES

Fundraising Coordination & Donor Administration

Support the implementation of Emirates Nature-WWF's Strategic Partnerships and Fundraising Strategy, ensuring the delivery of high-quality administrative and operational support across all donor and partnership activities.
Coordinate and manage donor and partner accounts, including memberships, sustainable giving, and corporate partnerships, ensuring timely onboarding, renewals, and reporting through CRM platforms (Salesforce, Monday.com, HubSpot).
Maintain accurate and comprehensive records of all partners and donors, including contracts, agreements, correspondence, and engagement history, ensuring data integrity and alignment with organizational standards.
Prepare and track partnership documentation such as proposals, MoUs, contracts, and amendments, ensuring they are reviewed, approved, and signed in a timely manner.
Develop and maintain a central partnership calendar to monitor deliverables, reporting deadlines, renewals, and key donor milestones.
Support the coordination of internal resources to ensure timely delivery of partnership commitments, deliverables, and branding requirements.

Digital Engagement & Communications Support

Ensure effective digital engagement and stewardship of all partners and donors through coordinated email updates, newsletters, and social media collaboration with the Communications and Marketing teams.
Maintain partner and donor profiles across digital platforms, ensuring accurate representation, visibility, and timely updates.
Support in the development and dissemination of impact stories, donor recognition materials, and digital campaigns to enhance donor experience and engagement.
Uphold brand guidelines and ensure consistent, professional communication across all channels.

CRM, Reporting & Data Management

Administer, update, and extract reports from CRM systems (Salesforce, Monday.com, HubSpot) to monitor donor engagement, financial performance, and partnership KPIs.
Generate analytical and progress reports to support internal monitoring, donor reporting, and decision-making.
Support integration and data migration efforts between CRM systems, ensuring accuracy, security, and confidentiality of donor information.
Maintain dashboards, partner tracking logs, and digital records for internal and external audits.

Governance, Legal Compliance & DCD Coordination

Ensure all fundraising and partnership activities comply with UAE laws governing charitable fundraising, including MOCD and DCD regulations.
Prepare and submit documentation for fundraising approvals, event permits, and partnership clearances to relevant authorities in coordination with the Legal and Compliance teams.
Maintain auditable records of all approvals, reports, and permits issued by DCD/MOCD for ongoing and completed fundraising campaigns.
Support the implementation of internal controls to ensure transparency, accountability, and adherence to EN-WWF's governance standards.
Serve as a liaison with DCD/MOCD for fundraising-related matters and stay informed of regulatory updates impacting NGO fundraising operations.

Donor Stewardship & Relationship Management

Maintain an updated database capturing donor preferences, giving history, and partnership objectives to ensure personalized engagement and long-term retention.
Support in planning and executing partner and donor events, field visits, and recognition activities.
Coordinate donor deliverables with cross-functional teams (Finance, Conservation, Marketing) to ensure timely, high-quality fulfillment.
Manage small donations, payments, and crowdfunding campaigns, ensuring proper documentation, acknowledgement, and reconciliation in coordination with Finance.
Respond promptly and professionally to partner inquiries, ensuring excellent customer service and satisfaction.

Inventory & Collateral Management

Oversee fundraising and marketing inventory, including merchandise, promotional materials, and event items (e.g., plush toys, giveaways, signage).
Manage stock records, orders, and distribution for partner activations and campaigns, ensuring timely delivery and cost efficiency.
Track usage and maintain accurate records of all branded materials in line with procurement and finance procedures.

Financial & Reporting Support

Assist in preparing quarterly and annual financial reports on fundraising performance for internal management, WWF International, and board-level submission.
Track income, expenditures, and cost recovery associated with partnership and fundraising activities, in close coordination with Finance.
Support monitoring of donor payment schedules, invoicing, and acknowledgments to ensure accuracy and timeliness.

Operational & Administrative Support

Provide day-to-day administrative support to the Director and team, including scheduling meetings, maintaining calendars, handling correspondence, and taking minutes.
Manage document control, version tracking, and archiving of partnership-related materials.
Coordinate logistics for internal and external fundraising meetings, donor visits, and partner engagements.
Undertake ad-hoc tasks and special projects as requested to support the smooth functioning of the Strategic Partnerships Unit.

Continuous Improvement & Best Practice

Contribute to strengthening systems and workflows for more efficient partnership and donor management.
Identify opportunities to streamline reporting, approvals, and donor engagement processes.
Ensure confidentiality and compliance with data protection and privacy laws applicable to donor information in the UAE.
Participate in EN-WWF-wide initiatives, events, and cross-functional collaborations to promote a culture of partnership and shared purpose.
REQUIREMENTS

Education

University Degree in Business Management, Development Studies or related fields.
Experience

Minimum 5 years professional experience in similar capacity.
Knowledge and experience of the realities of development issues, Donor Institutions, and the Not-for-Profit sector preferred.
Excellent understanding of development partnerships, fund-raising, donor strategies, functions, and international relations.
EDUCATION/SKILLS

Hands-on advance experience in Saleforce, Monday.com and Hubspot
Excellent oral and written communication skills in English; Arabic would be an added advantage
Excellent inter-personal skills, and ability to maintain strong relationships, Strong cross-cultural skills and versatility in dealing with different types of partnerships
Friendly and approachable as well as proven acumen of written and oral communication skills.
Personal integrity with an honest and open personal style
Ability to work autonomously with minimal supervision
Ability to work effectively under time constraints and deadlines
High level of cultural sensitivity and awareness with ability to work in a multi-cultural setting
Ability to work on a flexible schedule when required as well as the ability to travel and attend various social events.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook)
Adherence to Emirates Nature- WWF's values.
COMPETENCIES

Emirates Nature-WWF Focus:
Acts as a member of Emirates Nature-WWF, placing higher priority on Emirates Nature-WWF goals than own goals and anticipating the effects of own area's actions on others to ensure holistic Emirates Nature-WWF outcomes.

External Orientation:
Looks outwards ensuring WWF stays relevant, continues to anticipate and adapt to external environmental and global trends.

Delivering Quality Outcomes:
Establishes stretch goals, plans, using best judgment and takes responsibility for planning to and delivering on outcomes.

Building Working Relationships:
Builds collaborative relationships through the understanding and development of other's and own ideas.

Communicating Effectively:
Uses appropriate means of communication to convey messages, seeks input from others and ensures understanding.

Leading Change:
Encourages and seeks out innovative solutions and brings people on a journey constructively and empathetically.

Establishing Strategic Direction:
Generates options to achieve long-range goals, selects the best strategies for success and delivers on strategic goals.

Value

Behaviors

Impact Driven

Results oriented and focused
We passionately seek impactful solutions to overcome the planets greatest challenges
Uses a science-based approach and applies facts, logic and professional knowledge to create impact, displaying a strong understanding of the issues
Demonstrates focus, determination, efficiency and accountability
Consistently delivers high-quality work

Integrity

Acts and communicates openly, constructively and ethically, and is sensitive to other people and cultures
Treats others fairly and respects others points of view, creating an environment of trust
Is consistent, honest and transparent in what one does and says
Demonstrates self-awareness, manages own emotional response, and is aware of the impact of own behavior on others
Demonstrates professionalism and upholds a high regard for the reputation of the organization
We live the principles and standards we call on others to meet, and hold each other accountable

Together We're Stronger

Shows empathy, listens, asks questions and shows consideration and understanding for others
Is approachable, empowers others, provides trust and mutual respect
We remain optimistic, light-hearted and participates in celebrating success together
Recognizes the value that each individual brings to the collective impact of the organization
Embraces diversity and inclusion
Speaking with one voice, unified by one mission, shared values and common priorities
Seeks to build powerful and aligned networks with government, organizations and communities

Courage

Demonstrates perseverance and commitment to the Mission and Vision of the organization
Acts with confidence and from a position of strength
Takes measured risks and encourages action
Inspires hope and optimism

Adaptable

Stays informed of external developments and trends and adapts accordingly
Pursues avenues for continuous learning and development
Stays open-minded, seeks innovative and creative solutions
Flexible and open to change and others view-points, remains calm and confident during change
Embraces feedback

WORKING RELATIONSHIPS

Internal
- Works closely with Strategic Partnerships & BD team and cross-functionally within the wider team.

External
- Builds relationships with external stakeholders including POC for sponsors, stakeholders, partners, vendors, third party agents and coalitions.

ADDITIONAL INFORMATION

Emirates Nature-WWF is an equal opportunity employer. We welcome diversity in the workplace and offer a flexible and diverse place of employment.

Emirates Nature-WWF staff participate wholeheartedly in general activities and events that require the full support and participation of all staff members, whether the focus of any particular event or activity has any bearing on the job description and assigned project objectives and activities.

HOW TO APPLY

Please send your application consisting of a cover letter explaining why you are the right candidate to work with EN-WWF and your CV with the subject 'Application: Admin - Strategic Partnerships & Fundraising' to the attention of Ms Magdalena Tayoun on careers@enwwf.ae before 30th November 2025.

Emirates Nature-WWF reserves the right to appoint a candidate prior this date.