Workplace Manager

Optibus is seeking a Workplace Manager in Tel Aviv-Yafo, Israel. This role involves supporting onboarding, managing reception, overseeing office supplies, and collaborating on company culture and events. Candidates should have experience in office management, strong communication skills, and be fluent in English and Hebrew. The position requires presence in the office five days a week, emphasizing a collaborative and inclusive work environment.
Description

Optibus, founded in 2014, revolutionises mass transportation for global transit providers through its B2B/B2G SaaS platform. Operating in 5,000+ cities worldwide, our last $100M Series D funding values us at $1.3B, solidifying our market leader status. With 350+ employees globally, our united culture fosters a collaborative, fun and diligent work environment. Our four core values empower our employees to reimagine public transportation and change the world for the better through: Impact, determination, innovation, and caring.

As an Office Manager, you will be part of a small cross-functional People and Office Operations team where you will have the opportunity to grow and develop your career while being part of a high growth SaaS scale-up, on a mission to redefine the future of mass transit. This is a unique opportunity to join a highly collaborative and inclusive team where you can have an impact across the entire region.

About you
• You have proven experience as an office/workplace manager or in an equivalent role in a fast-growing company
• You have excellent oral and written communication skills
• You are proactive and able to pivot, re-plan and reprioritise with short notice when things change or don’t go to plan
• You’re organised and you strive for creating process and documentation where it’s needed
• You have hands-on experience in project or event management and you have handled multiple projects while dealing with several stakeholders
• You are curious and have a solution-oriented mindset

Responsibilities
• You will be the first point of contact for all employees and will collaborate with the people team to support onboarding (preparing a security card, health & safety, adding to the relevant Slack channels, etc.)
• Reception duties –you will be responsible for managing the reception area and ensure that all guests are properly received, identified, and directed to the appropriate contacts in the office.
• You will manage internal and external partners (property management, suppliers, service providers, tradesmen, etc.)
• You will be in charge of our communal spaces and order management (snacks, drinks, office supplies, Optibus swag)
• You will collaborate on growing and maintaining a company culture based on humility, inclusion and belonging while taking care of appreciation initiatives (birthdays, anniversaries)
• You will collaborate with cross-functional teams and local leadership on planning and organising company happy hours, gatherings, events/parties, meetings and off-sites
• You are the point of contact and will take the lead on health and safety topics

Requirements

What you will need to succeed
• Fluency in both English and Hebrew (written and spoken).
• You’re comfortable to be present in the office 5 days each week; we have client meetings on-site and many people in our team are working from the office regularly
• Reliability and discretion: you will be around sensitive information
• Strong communication and relationship-building skills
• Excellent computer skills, including a high degree of proficiency in Microsoft office or equivalent.
• You are a high performer who thrives in a fast-pace environment
• You are collaborative, humble and a problem-solver

Even if you don’t match 100% of the criteria listed above, we’d still love to hear from you!

Optibus is proud to be an equal opportunity employer. We hire talented individuals, regardless of gender, race, ethnicity, ancestry, age, disability, sexual orientation, gender identity or expression, cultural background, religious beliefs, or any other characteristic protected by federal, state, or local laws. It is our responsibility at Optibus to provide an inclusive and accessible interview experience for all. We will provide reasonable accommodations for all candidates in need of individualised support during the hiring process.