Special Events Coordinator

The City of Surrey is hiring a Special Events Coordinator to plan and execute large-scale live events, enhancing the city's cultural vitality. Responsibilities include project management, collaboration with partners, budget management, and ensuring safety and sustainability compliance. The role requires strategic planning skills and experience in event coordination. Candidates should have relevant education and 3-5 years of experience. This position is based in Surrey, BC, Canada.
The City of Surrey is one of the fastest growing, culturally diverse cities in Canada. Our collaborative and innovative approach to serving more than 600,000 citizens has made us a globally recognized leader in building vibrant, sustainable communities.

We are proud to be recognized as one of Canada’s Top Employers for Young People for the past 11 years, Canada's Best Diversity Employers for 2019-2022, Canada’s Greenest Employers for 2020-2022, and the only municipality to be named among Canada’s Most Admired Corporate Cultures for two consecutive terms (2018–2021; 2021–2024). Join a team that is driven by meaningful work that will build a world-class city that enhances the quality of life for our growing population. Build a City, Build a Future at the City of Surrey.

SCOPE:

The City of Surrey is seeking an experienced Special Events Coordinator (SEC) who will be responsible for the development and execution of large-scale, live events. As part of a vibrant city dedicated to serving the local residents and attracting visitors from all over, the SEC will play a crucial role in planning and organizing special events that enhance the cultural vitality of Surrey and highlight the City’s entertainment districts. This is an amazing opportunity for an experienced events professional to join a dynamic team responsible for signature special events that help Surrey attain its vision of a thriving, green, inclusive city.

RESPONSIBILITIES:

The Special Events Coordinator will:
• Plan, coordinate and project manage large-scale, live events.
• Research, evaluate, and implement, event operations and planning related to the live events.
• Collaborate with internal and external partners, including other municipalities.
• Implement workback plans, timelines and operational plans.
• Liaise and coordinate with the Festival and Events Support Team (FEST).
• Create Risk Management Plans while adhering to emergency services measures.
• Create and execute health and safety plans, which include medical, security, safety and traffic management.
• Supervise and schedule staff and volunteers.
• Manage, report and balance event budgets.
• Work with marketing team on marketing campaigns for all events and projects.
• Plan, coordinate and execute other special events as required.
• Liaise with Project Manager on all event operations as required.
• Identify opportunities and liaise with the Indigenous communities related to all events and programs.
• Ensure all the events and programs adhere to the guidelines set in the Sustainability Charter.
• Other related duties.

Characterized by considerable independence of judgment and use of initiative, work at this level requires strategic planning skills, the ability to project manage large scale events, and experience working closely with contractors, community members and corporate event sponsors.

Representing the City of Surrey to the public, professional colleagues and outside agencies, the SEC will sit on various committees both internally and externally and will be required to work a flexible, self-directed schedule.

QUALIFICATIONS:

The successful candidate will have:
• Graduated from a university or college level program in a related discipline supplemented by formal business training and 3–5 years of progressively responsible relevant work experience. An equivalent combination of education and experience will be considered.
• Highly developed project management and communications skills.
• Strong communication skills including public speaking, business writing and customer service skills.
• Knowledge of event marketing, media partners and digital communications.
• Demonstrated ability to be creative and innovative
• Event industry experience is an asset.

EMPLOYMENT STATUS

Union - CUPE Local 402 - Project (18 Months)