RFQ: Supply & Installation of 30 KVA Solar

Adam Smith International is seeking vendors for the supply and installation of a 30 KVA solar system in Pakistan. Bidders must conduct a site survey and submit their quotations via email by May 25, 2025. The job includes installation, testing, and a ten-year warranty on equipment. Vendors are responsible for all associated costs, including taxes and transportation. The project requires completion within 10 days of the purchase order issuance.
Posted date

9th May, 2025

Last date to apply

25th May, 2025

Category

Tender

Type

Tender

Position

1

Request for Quotation (RFQ)

Instructions to Bidders

Title: RFQ No: ASI CORP-2024-01-SOLARTitle: Supply & Installation of 30 KVA Solar
• The vendor survey is mandatory before submitting the RFQ. All vendors must survey the location and provide the exact job specifications, including any variations in the scope/BOQ, by 3:00 PM before 24th May 2025 . (Building # 19, St # 89, Sector G-6/3)- Contact Detail: +92-3335980003
• The quotation in the attached BOQ format must be delivered to us by email by COB 25th May-2025 to the following email address.

nadeem.sarwar@adamsmithinternational.com
• 100% payment will be made within 45 calendar days upon submission of undisputed commercial, 100% GST invoice and delivery challan duly verified by ASI authorized representative. OR
• 100% payment will be made within 45 calendar days upon submission of undisputed commercial, 100% Services Sales Tax invoice and job completion certificate duly verified by ASI authorized representative.
• invoice along with requisite documents shall be raised in the name of Adam Smith International.
• If vendor status is in-active with relevant PRA/Sales tax authorities, in such case ASI will deduct applicable duties/tax from commercial invoice.
• All duties, customs clearing charges, taxes, and other levies should be included in the price quoted (including custom duties, sales tax and income tax at import stage). The seller is responsible for all insurance, duties, taxes, inland transportation expenses to ASI certified sites, and any other levies of any kind.
• Ten-year warranty from the date of delivery/job completion duly verified by ASI authorized representative. During warranty period, vendor shall repair/replace defective part/item within 10 calendar days from the date of written intimation by ASI authorized representative.
• The vendor shall supply and install all the equipment’s within 10 calendar days after issuance of PO.
• Vendor shall be responsible for installation, testing & commissioning.
• Offer shall remain valid for a period of 60 days from the date of submission
• The price shall not be affected due to any currency fluctuations.
• In the event of any delay other than in the event of Force Majeure, the Company shall be entitled to deduct from the P.O price, liquidated damages at the rate of 2.5% of the P.O Price per calendar week (calculable on percentage per day), not exceeding in the aggregate to 20% of the P.O Price, which is attributable to such Works/delivery which remain incomplete by the expiry of the Time for delivery/completion.
• All goods shall be brand new and packed in such a way that can withstand pressure during loading/unloading and transportation.
• It is mandatory for the vendor to get material sampling approval from ASI.
• ASI reserves the rights to award scope of work (SOW) full/partially to one vendor or split between multiple vendors.
• The vendor shall guarantee that material used shall be free from any defect and workman ship and is in accordance with specifications and approved materials samples.
• ASI will not be held responsible for any loss or damage to material at site or work spot nor will they pay any compensation thereof.
• ASI will not be responsible for any additional work or repair work caused while carrying out the assigned work.
• The vendor shall be responsible for and shall pay to his/their workman, payable under the workman compensation act in Pakistan for injuries caused to the workman.
• The Vendor shall comply and adhere strictly to the instructions/directions given by the ASI.
• No claim whatsoever shall be entertained by ASI on account of price escalation from time to time including wages of laborers or any other account.
• The Vendor shall conform in all respect with the provisions of all central, provincials and local rules regulations currently in force in Pakistan.
• Minor modifications as and when proposed by ASI will be incorporated subject to no change in layout & specification.
• It is vendor's responsibility to get the approval of additional works requested by ASI, if additional works are executed without prior approval of ASI, such works shall not be paid and accounted for.
• Executed quantities over & above the PO quantities shall not be accounted for, however quantities less than PO quantities shall be deducted. (except for the additional work approved by ASI).
• The Vendor shall in under no circumstance sublet the job to other Vendor.
• Any omission/mistakes shall be the sole responsibility of the vendor, and it will not discharge him from his initial responsibility of completing the project within the PO amount and timelines.
• ASI has got full right to accept or reject any offer/quote without assigning any reason.
• In case of failure to fulfill its commitment within delivery timelines, ASI reserves the rights to award the same job to someone else and charge the additional cost “if any” to the selected Vendor.
• Non-compliance of any terms and conditions may lead to partial/full cancellation of the Purchase Order.
• It is vendor's responsibility to get the approval of additional works requested by ASI, if additional works are executed without prior approval of ASI, such works shall not be paid and accounted for.

Compliance Requirement:(Incase of non-submission of these documents bidder will be considered as disqualified)

Sr. No

Description

Compliance

Non-Compliance

Partial Compliance

1

Compliance with BOQ & Terms

2

Number of years of experience in solar PV project development, installation, and maintenance (Supporting Documents)

3

PEC Registration (Supporting Documents)

4

Manufacturer authorization (Supporting Documents)

5

Year of company establishment (Registration Certificate)

6

Details of 5 corporate clients (Supporting Documents)

7

Record of customer support and after-sales service

8

Delivery timeline: within 10 calendar days

9

Payment terms: 45 calendar days from invoice submission

Apply By:

The quotation in the attached BOQ format must be delivered to us by email by COB 25 th
May-2025 to the following email address.

nadeem.sarwar@adamsmithinternational.com