Property Control Specialist

The Property Control Specialist at the City of Bloomington is responsible for managing the intake, documentation, storage, and disposition of property and evidence for the police department. Key duties include maintaining chain-of-custody protocols, preparing evidence for transport, conducting audits, and liaising with law enforcement agencies. The role requires knowledge of laws and regulations related to property management and involves training new officers. This position is not remote.
Under general supervision, the Property Control Specialist is responsible for the intake, documentation, storage, security, and disposition of all property and evidence in the custody of the police department. This position ensures strict adherence to chain-of-custody protocols and complies with IAPE best practices, state and federal regulations, and department policy.

CITY VALUES & EXPECTATIONS
• Models and contributes to a positive work environment, culture of communication, engagement and safety
• Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
• Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
• Embraces the City’s shared values and contributes towards accomplishing the City’s vision and goals by being creative, innovative, continuously learning, and communicating clearly
• Receive, categorize, and store all incoming evidence and property, ensuring proper documentation and secure handling
• Ensure chain-of-custody integrity is maintained at all times
• Prepare evidence for transport to court, crime laboratories, or other authorized agencies; testify in court as necessary regarding handling of storage and evidence
• Operates property management software and information systems
• Conducts regular audits, inventories, and purges of stored items per IAPE and department guidelines
• Serves as a liaison for property and evidence matters between the agency and other federal, state and local law enforcement agencies
• Coordinate with officers, detectives, courts, and outside agencies regarding the status or release of evidence
• Handle biohazards, narcotics, firearms, and other potentially dangerous or sensitive materials in a safe and secure manner
• Facilitate lawful release, return, destruction and/or disposal of property in accordance with applicable laws, court orders, and departmental procedures
• Maintain cleanliness and organization of all storage areas, including climate controlled or restricted access areas
• Respond to internal and external inquiries about property and evidence matters
• Assist in updating and revising procedures to reflect changes in law, technology, or best practices
• Purchases equipment, packaging supplies and other necessary items
• Maintains current knowledge of federal, state and local laws related to property/evidence management
• Conducts training of new officers on packaging requirements and property room operations
• Available for overtime and call-ins as needed
• Perform other duties as apparent and assigned
KNOWLEDGE, SKILLS, & ABILITIES REQUIRED
• General knowledge of laws, regulations and procedures related to the receiving, processing, storing, releasing and disposing of all found, recovered, and confiscated property and evidence while maintaining an unbroken chain of evidence.
• Knowledge of law enforcement administrative policies and procedures, local police agencies, legal terminology, local government, and operations of City divisions
• Knowledge of Data Privacy Laws
• Skill in prioritizing one’s work and completing assignments accurately with attention to detail
• Ability to communicate clearly, both orally and in writing, with the public, employees, and others in an effective, tactful, and courteous manner
• Ability to develop and maintain effective working relationships with staff, other City department personnel, and the general public
• Ability to take responsibility for one's work by anticipating and planning workloads by being punctual, adaptable, and accountable in one's daily work assignments
• Ability to obtain International Association for Property and Evidence (IAPE) certification within one year
• Ability to work under pressure and conflicting demands

MINIMUM QUALIFICATIONS
• High school diploma or equivalent
• Three years of customer service experience
• One year of experience in records management, law enforcement, inventory control, warehouse logistics, or evidence/property handling
• Valid driver’s license
• Work experience with computer applications such as MS Office (Word, Excel, PowerPoint)

DESIRABLE QUALIFICATIONS
• Associate’s Degree in Criminal Justice or related field
• IAPE certification or ability to obtain within one year of hire
• Experience with evidence management systems, such as EvidenceOnQ, Tracker or similar software
• Completion of an evidence management training program
• Knowledge of court process and evidence processing, criminal code, and law enforcement operations
• Knowledge of the Data Practices Act that governs dissemination of information to the public

SUPERVISION OF OTHERS

This position does not supervise others.

Anticipated Hiring Range: $29.48 – $31.27 Hourly

2025 Full Salary Range: $29.48 – $39.30 Hourly

Full-Time; Non-Exempt; Union; Benefits Eligible

The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.

The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change