Project Coordinator

Climate Outreach is seeking a full-time Project Coordinator in Oxford, UK. The role involves logistical coordination and administrative support for research projects, including managing timelines, recruiting participants, and coordinating events. Candidates should have a relevant qualification, at least two years of administrative experience, and strong organizational skills. The position supports a dynamic team focused on climate change communication.
We're recruiting for a new fulltime Project Coordinator position within ClimateOutreach, based in our Oxford Office. You'll play a crucial part in enabling ourgrowing and dynamic team to maintain and advance our cuttingedge workconnecting climate change communication research with practice.Providing a mixture of logistical coordination and administrative support, the roleoffers a unique opportunity to apply strong administrative and organisational skills toa stimulating and varied package of projects as part of a vibrant and expandingorganisation.Background, Working closely with the Research Team (Dr Adam Corner & Dr Chris Shaw) tosupport the delivery of our current research portfolio, and the Operations Manager(Dr Angie Julian) to coordinate a range of Climate Outreach support activities, theresponsibilities for this fulltime role will include:Research Coordination (approximately 3 days a week)
• Coordinating and administering research projects and any connected outputs to ensure that deadlines are met and project aims successfully achieved.
• Creating and maintaining project plans and timelines for the Research Team and Operations Manager
• Coordinating research reports to ensure that deadlines are strictly adhered to, including proofreading and liaising with external organisations (e.g., recruiters, funders, designer)
• Managing the recruitment of participants for public discussion groups, and liaising with external organisations (e.g. venues/caterers) relating to the logistics of organising public discussion groups
• Coordinating the travel and logistics of project partners and external stakeholders working with us on research projects (e.g. hotel bookings, preparation of documentation)
• Processing audio recordings from public discussion groups and meetings, and preparing minutes and transcripts where required.
• Promoting our Climate Outreach work through appropriate channels (e.g. responding to email requests for information; using social media)
• Helping to administer and coordinate new research funding opportunities.
• Adding new publications to our research databaseGeneral Coordination ( approximately 2 days a week)
• Organising staff and trustee meetings including being responsible for logistics and minutes.
• Providing general logistical and administrative support to crossorganisational events
• Ensuring relevant crossorganisational information is recorded and kept up to date on our central database
• Providing general support and contributing to office systems and keeping them updated

We are looking for an organised and selfmotivated individual who is passionateabout building public engagement with climate change.,
• Professional qualification in a relevant organisational management area (level 4 or above) or an undergraduate degree in a relevant researchbased discipline
• At least two years of administrative experience in a busy office environment
• Experience of working in a small team
• Experience of taking a central role in project management
• Great organisational skills and a proven ability to adhere to clear deadlines
• Proven competency in administration and coordination, and an aptitude for being proactive and thinking ahead
• Ability to collate and present information clearly to others
• Methodical with close attention to detail with ability to proofread
• Ability to use standard IT packages (e.g. Microsoft/Google Drive) including a contacts database, with willingness to learn and use internal Climate Outreach IT systems including our organisation's database
• High level verbal and written skills
• Good mathematical skills with a proven competence of working with budgets
• A willingness and ability to work independently when required, and to work cocooperatively as part of a team
• Interest in building public engagement with climate changeDesirable criteria
• Experience of support processes relevant to the role (e.g. minutetaking and transcription, record updating, recruiting participants for research, preparing presentations)
• Social media skills (experience with Twitter, Facebook etc)
• Experience of using software for managing the content of website (e.g. Wordpress)
• Experience of supporting the writing of fundraising applications
• Desire to learn more about the importance of climate change communication

Climate Outreach is an Oxfordbased 'thinkanddo' tank, and Europe's leadingspecialists in climate change communication. Our aim is to create a society whereclimate change and its human impacts are understood, accepted and acted upon ina manner that creates a truly sustainable future.We have over 10 years of experience widening and broadening public engagementwith climate change, and our reputation is built on our careful and consistent use ofacademic research in our projects and publications. Through collaborations withsome of the UK's leading universities, consultancy and commissioned work from the