Project Assistant - Admin & Finance - Punjab Wildlife Census Project

The International Union for Conservation of Nature is seeking a Project Assistant for the Punjab Wildlife Census Project in Islamabad, Pakistan. The role involves supporting administrative, financial, and HR tasks, including event management, maintaining records, processing payments, and ensuring compliance with IUCN policies. Candidates should have a Bachelor's degree in Business Administration and 1-2 years of relevant experience. This is a fixed-term position starting on May 5, 2025.
Vacancy #:

7262

Unit:

Pakistan Corporate

Organisation:

International Union for Conservation of Nature (IUCN)

Location:

Pakistan Country Office, Islamabad, Pakistan

Reporting to:

Project Manager, TBTTP

Work percentage:

100%

Grade:

A2

Expected start date:

05 May 2025

Type of contract:

Fixed-term (14 months with possibility of renewal)

Closing date:

25 April 2025

BACKGROUND

IUCN is a membership Union composed of both government and civil society organisations. It harnesses the experience, resources and reach of its more than 1,400 Member organisations including government and state members and the input of more than 17,000 experts in some 160 countries. This diversity and vast expertise makes IUCN the global authority on the status of the natural world and the measures needed to safeguard it. The positions are based in Islamabad, Multan and Lahore.

JOB DESCRIPTION

MAJOR RESPONSIBILITIES:
The primary role of this position is to facilitate and assist administrative, financial, and human resource matters related to the Punjab Wildlife and Parks Survey Project. The incumbent will be responsible for assisting in routine accounting tasks, ensuring smooth processing of payments, maintaining and archiving records in compliance with IUCN policies and procedures, and reporting to the Islamabad Office while supporting administrative functions.
Under the overall supervision of the Project Manager, Coordinate with the Admin/Finance/HR Officers at the Islamabad IUCN Country Office as required, ensuring smooth operations.

Key Responsibilities:
Administrative Support:
• Assist in event management, ensuring smooth logistics and coordination of project-related events.
• Provide support in office documentation, ensuring all documents comply with IUCN's standard policies and guidelines.
• Maintain office premises, ensuring they are well-organized, clean, and conducive to a productive working environment.
• Manage administrative functions, establishing internal systems and controls, and ensuring smooth day-to-day office operations.
• Ensure the safety and security of office supplies, materials, equipment, and physical facilities.

Financial Support:
• Receive invoices from suppliers, review them, and initiate payment requests promptly in accordance with project requirements.
• Maintain accurate financial records related to the Wildlife and Parks Survey Project, ensuring all transactions are recorded in a timely manner.
• Prepare journal vouchers and post them on a bi-weekly basis, ensuring financial accuracy and compliance with IUCN’s policies and procedures.
• Ensure compliance with IUCN’s Internal Control System (ICS), maintaining all financial records in accordance with IUCN's standards.

General Support:
• Offer general administrative and clerical support as needed, ensuring smooth operations and coordination among team members.
• Perform any other tasks assigned by the Supervisor

REQUIREMENTS
• Bachelor’s degree in Business Administration (finance, HR, General Administration)
• Minimum 1-2 years of working experience in administration and financial management.
• Proficiency in all MS Office applications and in particular Outlook, Word, Excel and Power Point, including basic hardware maintenance and use of recent accounting software.
• Expertise in project formulation and implementation will be an added advantage.
• Strong interpersonal skills and excellent command of written and spoken English and Urdu.
• Ability to deliver under pressure.
• Excellent command of written and spoken English and Urdu.
• Ability to work in field conditions and participate in field activities (where required) in rugged, mountainous, or remote terrains.
• Good communication, negotiation and report-writing skills.
• The Preference will be given to those candidates who have domicile of Islamabad, Multan & Lahore.

SALARY

The gross annual salary for this position is between PKR 1'379'648 and PKR 1'724'560. While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice. The same applies to other organisations hosted by IUCN.

APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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