Project Administrator

Water.org is seeking a Project Administrator in California City, CA. The role involves planning, coordinating, and executing projects, including scheduling, documentation, and communication with teams. Responsibilities include project administration, documentation, team coordination, and problem-solving. Candidates should have a high school diploma, two years of project administration experience, and proficiency in MS Office. The position requires minimal travel (up to 5%).
Job Overview

The Project Administrator is primarily responsible for assisting with planning, coordination and execution of assigned project(s), including scheduling, analysis, documentation, and communication with the project team(s) in collaboration with the Project Manager(s) and other key stakeholders. The incumbent in this position will be a key resource to support the effectiveness of project(s) and other assignments.

Department Accountabilities
• Accounting 
• Analysis, Modeling & Reporting  
• Audit  
• Compliance, Policies & Procedures 
• Corporate & Financial Oversight 
• Financial Management & Planning 
• Forecasting 
• Financial Systems & Applications 
• Process Improvement 

 

Job-Specific Accountabilities

Project Administration
Works closely with the project manager(s) and uses the established project management system to monitor and/or update progress, timelines, and priorities for assigned project activities. Assists with procurement of goods and services related to the project, including contracts and change orders. Ensures key stakeholders are alerted and informed of upcoming tasks. Documents and maintains roster of action items and progress reports.

Documentation + Reporting
Prepares, organizes, and maintains comprehensive project documentation, including project plans, budgets, timelines and reports. Drafts and edits communications, such as presentations, documents, and visuals.

Team Coordination
Proactively identifies needs and utilizes established processes to meet deadlines, coordinate team member participation, and drive results.  Organizes and coordinates meetings, schedules, and resources. Acts as a communications point of contact for the team.

Complexity + Problem Solving Skills
• Ability to manage multiple project deliverables and assignments in a fast-paced environment, driving each to timely completion using established processes and related guidance.
• Ability to clearly communicate data and concepts (verbal and written) to various audiences. 
• Ability to anticipate future steps and actions for a broad range of project- related needs.   

Key Competencies
• Customer Focus – Builds strong customer relationships and delivers customer-centric solutions.   
• Optimizes Work Processes – Knows the most effective and efficient processes to get things done, with a focus on continuous improvement.   
• Communicates Effectively – Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.   
• Values Differences – Recognizes the value that different perspectives and cultures bring to an organization.  
• Nimble Learning – Learns through experimentation when tackling new problems, using both successes and failures as learning fodder.  

  Supervisor Responsibility
• ​Individual contributor with no subordinates.  

Requirements

Required Qualifications & Experience
• High School Diploma. Additional certifications are considered.
• Two or more years of experience with project administration or coordination, preferably with enterprise-level and/or technology projects.
• Strong understanding of project management principles.
• Demonstrated proficiency with MS Office software and related applications, including advanced proficiency with Excel.
• Proficient (written and verbal) in English.

Travel Requirement
• Up to 5% of domestic travel.

Benefits

Salary/Benefits

This position offers a base hourly rate of $37.00 . Base salary may be flexible based on skills, certifications, location and/or qualifications.

Being authorized to work in the country posted is a precondition of employment.

Type and Estimated Length of Employment:

1 year

Water.org is an equal opportunity employer and is committed to providing an inclusive environment. We do not discriminate on the basis of race, color, religion, gender, gender expression, gender identity, age, national origin, ancestry, disability, marital status, sexual orientation, pregnancy status, military and veteran status, genetic information, and any other status protected by law. We provide qualified applicants and employees reasonable accommodation, when necessary, to enable individuals to complete the application process and/or perform the essential functions of the job. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We strive to build and maintain an inclusive team that will advance our mission and work and encourage candidates from all backgrounds to apply.