Office Assistant

Cezanne OnDemand Office Assistant

SYSTEMIQ

**Location:** London, United Kingdom **Type:** Operations **Work:** On-site

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Company Description:

Systemiq is a systems change company that partners with business, finance policymakers, and civil society to make economic systems truly sustainable. Our purpose is to catalyse good disruptions in critical economic systems with a current focus that includes low-carbon energy materials, circular economy, regenerative oceans, and land use. These disruptions open up immense opportunities for businesses that drive them. SYSTEMIQ connects the right people, ideas, technologies, and capital to transform economic systems.

Position: Front of House

• Welcoming guests and clients, offering tea, coffee, and alerting people of their guest's arrival
• Meeting room management, clear down, and assistance troubleshooting general help
• Keeping reception area tidy, organizing newspapers, magazines on reception tables
• Maintaining the office condition, liaising with external parties for repairs and maintenance
• Managing inbound and outbound mail deliveries
• Managing fobs access cards, including bike storage access and lost property
• Removing out-of-date food from refrigerators weekly
• Ordering office snacks, fruit, tea, coffee to align with net zero targets
• Ordering stationery stock and ensuring the printer is stocked with enough ink and paper
• Point of contact for lending out IT equipment, keeping the IT team updated on stock levels

Events:

• Helping with Lunch & Learn and TownHall set up
• Ordering lunches for client meetings
• Organizing Monthly office birthday drinks
• Assisting with social events (e.g., socials, wellbeing events, Systemiq Day)

People, H&S:

• Managing the DSE portal admin and highlighting any threats to HR
• Onboarding office tours for new joiners, ordering new joiner merchandise
• Health and Safety, booking training on expiry dates of courses (e.g., first aid, fire safety)

Miscellaneous:

• Managing the general Systemiq inbox, forwarding emails to relevant people
• Liaising with building management for utility bills and communicating data to the Net Zero team
• Any other ad hoc tasks as required

Requirements:

• In-office requirement: five days a week between 08:30-17:00
• Minimum one year experience in Receptionist, Office Admin, or Office Assistant role
• Friendly, approachable, align with Systemiq values, proactive, high energy, keen to learn, muck-in attitude, self-starter, self-motivated, punctual, highly organized, ability to multitask
• Genuine interest in sustainability and current affairs

Other information:

• Contract: Full-time permanent
• Applications considered from current residents in London, UK

Disclaimer:

• Legal eligibility to work live in the location is required
• Visa sponsorship or relocation costs will not be provided

Diversity & Inclusion:

• Embedding diverse and inclusive ways of working
• Providing a supportive environment
• Enabling a sustainable approach to work and life
• Reward and Recognition based on experience and country

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