OHIO ENVIRONMENTAL COUNCIL is hiring: Green Gala Event Planner (Request for Prop

The Ohio Environmental Council is seeking a Green Gala Event Planner for a contract opportunity to organize their signature event, scheduled for May 17, 2025, at the Columbus Zoo & Aquarium. The planner will manage event logistics, vendor and volunteer coordination, entertainment sourcing, and silent auction support, aiming to raise $100,000. A budget of $7,500 is allocated for this role. Interested candidates should submit their resume and portfolio by January 7.
Green Gala Event Planner (Request for Proposal – Contract Opportunity)PROJECT OVERVIEWThe Ohio Environmental Council (OEC) seeks a talented individual or team to develop and execute an impactful signature event, the Green Gala, to raise awareness of and funds for our organization. The OEC’s 2025 Green Gala event should align with the organization’s message and brand and raise $100,000 in revenue. The event is scheduled to occur on May 17th at the Columbus Zoo & Aquarium.SCOPE OF WORKEvent management, including:Event timeline management and overall event coordinationLead at least 2 internal event planning meetings per month, with potential additional meetings closer to the eventProvide week-of and day-of support, including set-up and clean-up coordination in office and on-siteVendor and volunteer management, including:Support venue coordination, with OEC leading as primary point of contactServe as primary point of contact with vendors through collecting deliverablesLead menu creation and bar selectionsAssign volunteer tasks (to be created by the OEC)Communicate event needs on behalf of the OECSchedule a volunteer orientation meeting (mutually agreed upon evening or weekend to accommodate largest number of volunteer schedules)Entertainment management, including:Brainstorm entertainment ideas with OEC staffSource and negotiate contracts for live entertainment and activitiesSilent Auction support:Update OEC collateral for use in soliciting auction itemsLead execution of mailed auction solicitationLead follow up to auction prospects and past auction donorsRecord silent auction donationsCombine items into attractive packagesCreate package descriptions for inclusion in programCreate silent auction bid sheetsSet up auction display on day of eventSupport registration and auction platform research.PROPOSED BUDGETThe OEC has budgeted $7,500 for a contractor to complete this scope of work.APPLICATION PROCESSInterested candidates should submit a resume and portfolio of work demonstrating ability to accomplish the scope of work to Annaisa Rocca, arocca@theoec.org, by January 7. Submissions after that date will be reviewed on a rolling basis.If you are selected, you will work in coordination with the OEC’s Events Coordinator to agree upon the final elements of the scope of work as a result of collaborative discussions prior to signing a contract.The Ohio Environmental Council is committed to equitable treatment and opportunity in its relation with consultants and potential consultants. As such, we encourage proposal submissions from organizations and individuals who represent diverse communities.
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