Greenhouse Gas Inventory & Transportation Section Administrative Assistant 3

The Greenhouse Gas Inventory & Transportation Section Administrative Assistant 3 position at the Department of Ecology involves providing administrative support to the Climate Pollution Reduction Program. Responsibilities include managing schedules, organizing meetings, and assisting with various administrative tasks. The role offers a hybrid work schedule, allowing for both remote and in-office work. Applicants need a high school diploma and four years of relevant experience.
About the position

The Greenhouse Gas Inventory & Transportation Section Administrative Assistant (Administrative Assistant 3) position at the Department of Ecology in Lacey, WA, is responsible for providing comprehensive administrative support to the Climate Pollution Reduction Program (CPRP). This role involves managing schedules, organizing meetings, and assisting with various administrative tasks to support state climate policies aimed at reducing carbon emissions. The position offers a hybrid work schedule, allowing for flexibility between remote and in-office work.

Responsibilities
• Manage the Section Manager's schedule and represent them in administrative meetings.
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• Support section workgroups, including the Clean Fuel Standard, HFC, greenhouse gas inventory, and zero emission vehicle programs.
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• Organize and host public meetings and hearings.
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• Proofread documents and maintain internal SharePoint sites to track progress.
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• Draft and finalize documents and correspondence, ensuring adherence to agency standards.
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• Assist in processing personnel-related paperwork and onboarding new staff.
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• Serve as the sections' purchasing agent and SharePoint administrator.
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• Organize and maintain mailing lists and assist in the mailing of mass information materials.

Requirements
• High school diploma or GED.
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• Four years of experience in clerical, secretarial, bookkeeping, accounting, or general administrative office work.
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• Experience in business administration, public administration, or a closely allied field.

Nice-to-haves
• Experience as a SharePoint Administrator.
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• Experience managing calendars and schedules.
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• Experience with invoicing.

Benefits
• Dental insurance
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• Dependent care reimbursement
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• Disability insurance
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• Employee assistance program
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• Flexible schedule
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• Flexible spending account
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• Health insurance