Gala Event Planner Job at Asian Pacific Islander Legal Outreach in San Francisco

Asian Pacific Islander Legal Outreach is seeking an experienced Gala Event Planner as an independent contractor for a high-profile event in the San Francisco Bay Area. The role involves strategic planning, vendor management, budgeting, and post-event reporting. Compensation ranges from $25 to $100 per hour. The position allows for remote work, with on-site presence as needed. Applicants should have a strong background in event planning and management.
Independent Contractor: Gala Event PlannerLocation: San Francisco Bay Area (Remote & On-Site as Needed)Engagement Type: Independent Contractor Agreement (Project-Based)Compensation: $25 to $100 per hour (1099 Contractor)We are seeking an experienced independent event planner to lead the planning and execution of a high-profile gala in the San Francisco Bay Area. This is a contract-based opportunity, and the selected professional will provide event planning services on a project basis.Scope of WorkThe contractor will:Provide strategic planning, coordination, and execution services for the event.Work independently to identify and secure event elements, including venues, catering, entertainment, and guest accommodations.Consult with the Board Gala Committee and provide recommendations based on expertise.Liaise with vendors and coordinate all logistical aspects of the event.Manage budgeting and expense tracking for event-related costs.Provide marketing and sponsorship consulting services, as needed.Oversee silent and live auction coordination, raffle items, and award distributions.Conduct a post-event review and provide a summary report on key outcomes.Qualifications & ExperienceMust have an established event planning business or consultancy with experience in high-profile events.Strong vendor management, negotiation, and budgeting skills.Demonstrated ability to execute events independently.Familiarity with event logistics, sponsorship, and fundraising strategies.Knowledge of San Francisco Bay Area venues and vendors.Engagement TermsThis is a project-based, 1099 independent contractor position.Contractor is responsible for their own taxes, insurance, and business expenses.Contractor determines their own schedule and provides services under a mutually agreed timeline.Contractors must provide their own tools, equipment, and business resources.Payment structure will be negotiated in the contract based on milestones or hourly rates.To Apply:Please click on the links below to apply and send a resume and cover letter highlighting your relevant experience. Please upload a portfolio of past events or send a link to your portfolio. In the cover letter please explain your proposed approach and methodology in planning and your estimated timeline and fee structure.