Executive Assistant

Federation University Australia is seeking a full-time Executive Assistant to provide administrative support to the Vice-Chancellor's Office in Ballarat, VIC. Responsibilities include managing schedules, coordinating meetings, and preparing documents. The role requires strong organizational and communication skills, along with experience working with senior executives. The position offers a salary of A$88,421 plus superannuation, with applications closing on March 23, 2025.
Provide professional administrative and operational support within the Office of the Vice-Chancellor.
• Vice-Chancellor’s Office – Mt Helen Campus
• Full-time, continuing appointment
• HEW 6 - $88,421 p.a. plus up to 17% superannuation

Position closing date: 23/03/2025

Ranked number one university in Australia for First Generation Student Enrolments (Good Universities Guide 2022) and with top rankings in Victoria around student support, social equity, skills and employment, we are driven to make difference to every student and the community providing lifelong learning, skills, and research locally, regionally, and globally.

With University and TAFE campuses in Ballarat, Berwick, Gippsland, and the Wimmera we are positioned to provide pathways from vocational education and skills training through to higher education.

About the role

You will provide outstanding professional administrative and operational support to members of the Vice-Chancellor’s Senior Team including the provision of high quality executive and administrative support. You will also oversee effective and efficient operations liaising with a range of internal and external stakeholders.

You will:
• manage diary and appointment schedules and travel arrangements;
• work collaboratively with stakeholders to ensure the effective coordination of internal and external meetings, events and communications;
• prepare documents such as reports, presentations, briefing papers and correspondence; and
• act as Executive Officer to various meetings and to ad-hoc project groups and committees, as required.

About you

Reporting to the Senior Manager, Executive Services in the VCO, the EA will work collaboratively in a shared services model with other EAs and members of the VCO. You will have extensive demonstrated administrative experience working with senior executives and ability to work in a team.

You will possess:
• highly developed planning and organisation skills with experience managing concurrent complex tasks, establishing priorities, allocating resources and meeting deadlines;
• ability to be proactive, utilise initiative and discretion and make decisions where appropriate;
• demonstrated interpersonal and verbal and written communication skills;
• demonstrated organisational skills in providing a high level of customer service, managing time effectively while maximising productivity and working collaboratively in a team.

How to apply

Please apply by Sunday, 23 March 2024.

Applicants are required to submit a resume and a suitability statement not to exceed two-pages addressing your ability to undertake the role responsibilities.

Federation University is committed to The Circle Back Initiative program, whereby we will respond to every applicant.

If you are experiencing technical difficulties with your application, please email the Recruitment team or phone 03 5327 9756. Our position descriptions also list a contact person for job specific inquiries.