Executive Assistant

Careers

Operations Executive Assistant

**Location:** Washington **Work Type:** Full Time

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The Bipartisan Policy Center (BPC) is a Washington DC-based think tank that helps policymakers work across the aisle to craft bipartisan solutions. By connecting lawmakers, delivering data and context, negotiating policy details, and creating space for bipartisan collaboration, BPC ensures democracy can function on behalf of all Americans. We believe that bipartisanship combines the best ideas of both parties to create even better lasting policy.

BPC has an immediate opening for a full-time Executive Assistant. The Executive Assistant works at the highest levels of the organization interfacing regularly with Senior Management. Exceptional organizational and administrative skills are expected. The position requires the ability to exercise discretion, good judgment, and significant initiative.

**RESPONSIBILITIES**

• Manages complex, ever-changing calendars and schedules for BPC's executive team, including the CEO and COO.
• Assists with day-to-day tasks such as answering and responding to phone calls, communicating messages and information to and from the CEO and COO, and reviewing upcoming daily/weekly calendar events.
• Ensures CEO and COO are prepared for meetings and events, including gathering documents and relevant background materials, and attending to logistics.
• Receives and screens all incoming calls and/or visitors to the CEO's office.
• Ensures timely responses to internal and external requests of the CEO and COO.
• Coordinates and manages intricate travel itineraries for the CEO.
• Provides executive administrative support for various activities, events, and meetings.
• Handles expense reports and reimbursement requests.
• Assists with Board of Directors meetings, including logistics, schedule coordination, and meeting materials.
• Assists COO with contracts and invoice approval process.
• Takes notes at executive meetings and ensures follow-up on action items.
• Builds and facilitates relationships across the organization.
• Coordinates with Communications team on upcoming events, speaking engagements, and press appearances.
• Undertakes special projects as assigned.

**QUALIFICATIONS**

• Must have at least 5 years of experience assisting a senior-level executive.
• Articulate, self-motivated, highly resourceful, and decisive.
• Ability to prioritize and anticipate needs in a fast-paced environment.
• Ability to handle complex problems with minimal supervision.
• Track record of demonstrating sound judgment by making appropriate decisions.
• Ability to maintain composure and sense of humor under stressful conditions.
• Must demonstrate discretion, initiative, and follow-through, as well as being detail-oriented and level-headed.
• Proficiency in Microsoft Office is required.

BPC offers a highly competitive salary and provides generous benefits. Individuals interested in this position should send a resume, cover letter, and writing sample in one document. Candidates must be authorized to work in the United States. BPC does not sponsor employment visas. BPC is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.

**COVID Guidelines** The health and safety of our community is our highest priority. As such, the Bipartisan Policy Center is encouraging all newly hired staff members to be fully vaccinated with an FDA-authorized and/or approved COVID-19 vaccine and to receive a booster shot as soon as eligible.

**Work Schedule** The work-life balance of employees is a priority for the Bipartisan Policy Center. Currently, BPC is operating on a hybrid schedule. Employees are coming into the office three times a week. Exact time and schedules will be determined between an employee and their manager.

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BPC is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce. We value and encourage the contributions of our employees and strive to create an environment where everyone can reach their full potential and drive outstanding results. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.