Environmental Project Coordinator

BC Hydro is seeking an Environmental Project Coordinator in Burnaby, BC. This temporary full-time position involves providing support for the Fish and Wildlife Compensation Program's grant management system, maintaining budgets, conducting research on environmental issues, and assisting with the grant process. The role offers competitive wages, benefits, and opportunities for career growth within a diverse team committed to sustainability. Applications are welcome from all qualified candidates.
Job Location: Burnaby, BC

Employment type: Temporary

Hours of work: Full-time (37.5 hrs/week)

Annual Salary: $ 64,100.00 - 69,200.00

No. of positions: 1

Closing date: March 7, 2025

About the job:

At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented, inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package, and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you’re a person with a disability, please let us know by emailing RecruitmentHelp@bchydro.com, as adjustments can be made to help support you in your application process.

What you’ll do
• Provides non-technical system support for the Fish and Wildlife Compensation Program (FWCP)’s grant management system. Responds to user inquiries on system access, functionality and navigation. Assists grant recipients with completing system-related grant management tasks. Works with IT Support to address technical issues as required.
• Maintains the grant management system by: setting up the system annually for the grant process; updating project information; identifying and gathering system enhancement suggestions from users; working with IT Support on enhancements and user guides; carrying out user acceptance testing to ensure enhancements meet functional and operational requirements; and conducting training on grant management system to internal and external users.
• Maintains regional FWCP budgets by: preparing budgets based on previous year’s budgets; creating work breakdown structures for projects; tracking and reviewing budgets on a monthly basis; preparing journal vouchers to correct coding errors; working with Finance to assign charge codes; checking grant recipient invoices and flagging discrepancies to Regional Managers; and providing budget information for annual reports and FWCP Board Annual General Meetings.
• Plans, organizes and conducts research and investigations on various environmental related business and strategic matters across various business units (such as Integrated Planning and Regulatory) under the guidance/direction of senior Environment staff.
• Provides research support on key and strategic environmental issues (such as emerging issues, climate change) for internal and external consultations and senior level (such as Executive or Board) discussions related to Environment Social & Governance initiatives.
• Assists with the FWCP grant process by: reviewing grant applications with Regional Managers for eligibility and completeness; preparing reports for committee review meetings; initiating and progressing applications through the grant approval stages, including verifying standard conditions are met, initiating contribution agreements/payments, reviewing statement of accounts to ensure alignment with budgets prior to releasing of final payments; responding to inquiries on the grant process; and clarifying discrepancies with grant proponents as required.
• Assists with the development of training and presentation materials for seminars, education and training sessions. Coordinates meeting logistics and technical support as required. Prepares evaluation documentation, updates and reports. Conducts demonstrations on grant management system to users.
• Provides administrative and coordination support for FWCP regional board and other meetings (such as BC Hydro Environment Executive Governance Committee) and events by performing such duties as: assisting in developing agendas, taking meeting notes; recording decisions, motions and attendance, updating the regional budget during annual general meetings; processing expense claims for committee members; and setting up display and other event materials.
• Maintains, prepares and uploads reports to internal applications and external sites. Prepares ad-hoc reports as required.
• Provides contract administration support for assigned contracts. Reviews contracts/letters of agreements for accuracy prior to issuing. May prepare purchase orders and progresses payment requisitions. Reviews invoices, Service Entry Sheets and routes to management for approval. Works with FWCP staff and Procurement to resolve issues.
• Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

What you bring
• Certificate in Business Administration, Project Management or a related field.
• Two (2) years of demonstrated experience in project coordination/support, research or program delivery.
• Experience in requisitioning, purchasing, contract, invoice processing and considered an asset.
• Requires in-house training in SAP (such as supply chain management system) and program specific applications; or must be completed within six (6) months of starting in the job.

What we offer

- A comprehensive benefits package

- A minimum of 15 paid vacation days

- A lifetime pension

- Flexible work model, depending on your role type

- Training and development courses

For more information on the benefits we offer, visit bchydro.com/benefits.

What else you should know

This position is affiliated with the Movement of United Professionals union (MoveUP/COPE). http://moveuptogether.ca
• This is for a full-time temporary (FTT) MoveUP Group 8 opportunity for approximately 10 months, based at our Edmonds office in Burnaby, BC.
• Experience with data science, analytics and data visualization would be beneficial as the FWCP is in the process of updating action plans and implementing integration tools between the Grant Management System and our dashboard key performance indicators.
• Interest or experience in sustainability, environmental research, and ecological conservation considered an asset. * Works in a normal office environment.
• Occasional overnight travel may be required for meetings or community events.
• As part of the selection process, applicants may be required to take a written test/assessment. * Skills, Knowledge and Abilities Required:

• Understanding of the Fish and Wildlife Compensation Program (FWCP) and grant process.

• Knowledge of project management principles and procedures.

• Ability to track project budgets (occasionally requiring tight deadlines) and prepare reports.

• Knowledge of procurement and invoicing processes and procedures.

• Ability to conduct training sessions. • Strong computer skills in Microsoft applications (such as Word, Excel, PowerPoint and Outlook).

• Working knowledge of supply chain management application system.

• Well-developed research, analytical and problem-solving skills.

• Well-developed written and verbal communication skills.

• Excellent organizational and time management skills. Able to work independently and as part of a team.

• Ability to troubleshoot system access, functionality and navigation user issues.
• A class 5 driver's license would be considered an asset.

Don't forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable, include your Trades Qualification. This will ensure we have all the necessary information to assess your application without any delays.

Location: Burnaby, British Columbia, Canada, V3N 4X8.

How to apply

Interested candidates should submit their applications online at https://app.bchydro.com/careers/current_opp.html or click ‘Apply’

You must use a supported browser, such as Firefox, Internet Explorer, Google Chrome or Safari. Your pop up blocker will also need to be disabled for the BC Hydro Careers site.

On the BC Hydro Careers site, click on the Apply button in order to complete the steps to apply for this job. Please be sure to update your Candidate Profile with your current resume and include copies of your certifications, if applicable.