Coordinator, Events

Western Kentucky University is hiring a full-time Coordinator, Events for the Knicely Conference Center in Bowling Green, KY. Responsibilities include scheduling staff, overseeing student workers, maintaining equipment inventory, and providing administrative support for conference activities. The role requires supervisory experience and involves setting up conference rooms, managing timesheets, and assisting with client needs. The hourly pay ranges from $17.44 to $18.18.
Location: Bowling Green, KY Category: Staff Posted On: Fri Jan 24 2025 Job Description:

Knicely Conference Center is searching for a full-time appointment as Coordinator, Events. This position is part of the Conferencing team and reports to the Manager, Conference Operations.

The selected candidate will be responsible for scheduling staff to maintain current service levels as established by conference management. Oversee all student worker activities from hiring, training, and counseling, when necessary. Responsible for inventorying, maintaining, making recommendations and purchasing equipment to support conference activities. Providing additional administrative support to assist to the conference team when necessary.

Primary Duties and Responsibilities:
• Set up and prepare conference rooms for client usage per client request
• Provide the weekly work schedule for staff and students
• Oversee student worker staff from hiring, training, scheduling and counseling when necessary
• Reviewing and approving bi-weekly timesheets for all student employees
• Responsible for inventorying, purchasing, and maintaining equipment needed for conference services
• Ability to take reservations and booking client events when necessary
• Assist with booking and creating weekly set-up worksheets when necessary
• Assist with client needs and requests
• Maintain sanitation standards
• Oversee the organization of all storage and audio video areas
• General understanding of how to use Audio Video equipment (Projectors, microphones, laptops, and lighting controls.)

Job Requirements:
• High School or GED
• Supervisory experience (supervisory experience could include supervising GA's, student workers, leading volunteers, etc. and in a part time capacity)

Additional Information:

Hourly Range: $17.44 - $18.18

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at ena.demir@wku.edu or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

For information related to job postings, please email employment@wku.edu.