Administrative Assistant- Marine & Environmental Science

Hampton University is seeking an Administrative Assistant for the Marine & Environmental Science department. This role involves managing office operations, providing administrative support, coordinating federal grant activities, and organizing meetings and events. The candidate should have strong organizational, communication, and customer service skills, as well as proficiency in MS Office. The position starts on or after August 1, 2025, and is based in Hampton, VA.
Administrative Assistant- Marine & Environmental
Science

Hampton University Staff

The Administrative Assistant serves as office manager for the
Department of Marine and Environmental Science. This position is
responsible for providing intermediate to advanced administrative
and technical support. The Administrative Assistant must be
proficient across all aspects of the work and may function in a
“lead” role with regard to ongoing work or special
project/team-oriented assignments. The assistant will also be
responsible for maintaining the departmental and faculty federal
grant budgets and activities.
• *The start date for this position will be on or after August 1,
2025.

Job Duties:
• Operates a computer to view, enter, edit, format, revise,
print, process and distribute information; plan, create and produce
a variety of written materials such as forms, correspondence,
manuals, contracts, agreements, lists, charts, reports, records,
schedules, templates, and other documents of similar
complexity.
• Coordinates and assists with the management of the departmental
and faculty’s federal grants. Submits on-line requisitions, and
follows on all requisitions, purchase orders, and accounts payable
transactions.
• Develops, updates, and retrieves data and paperwork.
Establishes, maintains, and updates files, records, accounts and
other information as needed to support and document functional
operations and activities.
• Logs information into manual or automated systems; tracks and
monitor progress or requests, actions, files, documents, programs,
etc.; sets up and maintains follow-up files.
• Plans, arranges, and coordinates specific meetings, occasions,
operations, meetings, presentations, conferences or other group
events; anticipates needs, puts together the necessary components,
combines various elements and ensures readiness in advance of the
activity.
• Performs general office/secretarial tasks such as
monitoring/ordering standard office supplies; collating and
assembling documents; accepting and delivering inter-department
correspondence, photocopying/faxing correspondence and reports;
attend meetings and take/distribute minutes; scheduling
appointments and maintaining supervisor’s calendar; screening
calls/visitors and making travel arrangements; follow up on all
building maintenance needs.
• All other duties as assigned by the Supervisor.

Requirements:
• Must possess good interpersonal skills and strong customer
service orientation, with the demonstrated ability to respond to
inquiries and effectively obtain and disseminate information.
• Strong organizational skills with the ability to manage
multiple and competing priorities within specific deadlines.
• Working knowledge of standard office practices and
procedures.
• Must possess strong verbal and written communication skills,
with the ability to work effectively with a diverse campus
community, while exercising diplomacy, tact, and confidentiality in
all interactions
• Strong administrative skills with the ability to edit and draft
documents, track data with careful attention to detail and
accuracy.
• Strong planning skills, with the ability to coordinate travel
and arrange event logistics.
• Proficiency in a variety of PC and Mac software applications to
include MS Office (specifically, Outlook, Word, Excel and
PowerPoint), and working knowledge with web-based applications and
databases.
• Proficiency with BANNER is preferred, but not required.
• Commitment to teamwork and accountability, with the ability to
work independently and exercise sound judgment, taking an
appropriate level of initiative.

Qualifications:
EDUCATION: High school diploma or
equivalent; some college preferred.

EXPERIENCE:
• Substantive Administrative experience in a customer service
focused position
• Experience working with diverse populations in a professional
office environment
• Experience working in an academic setting
• Requires walking and occasional lifting of objects up to 25
lbs.

How to Apply:

Please submit a cover letter, resume, and a completed Application
for Educational Support Staff Employment via email at
HROffice@hamptonu.edu or fax to (757) 727-5969:

Office of Human Resources

Hampton University

Hampton, VA 23668
• **No phone calls

Forms:

Visit Human Resources – Hampton University Human
Resources to retrieve the educational support staff
employment application and other supplemental application
materials.