Administrative Analyst II - Public Works, Environmental Services/Administrative Services

The Administrative Analyst II position at Howard County Government involves managing administrative, financial, and personnel functions for the Bureau of Environmental Services. Responsibilities include budget preparation, financial reporting, and supervising clerical staff. The role emphasizes collaboration and workplace excellence within a diverse environment. Howard County is recognized for its innovative practices and offers competitive benefits. The job is located in Daniels, MD and is not remote.
Howard County:

Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.

Howard County Government:

Howard County Government is a leader in innovation, best practices and sustainability. It is consistently ranked as one of the best places to live and work in the country. In 2024, Howard County Government received a record-breaking 63 Achievement Awards from the National Association of Counties (NACo) – the most awards in the state of Maryland, and the fifth highest in the nation, as compared to more than 3000 counties. NACo Achievement Awards are the premier national honor to recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policy making.

What are we looking for?

We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.

What you'll like most about working at Howard County Government:
• We are committed to workplace excellence in every area of County government.
• We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged!
• We offer competitive compensation and great benefits including medical, retirement, and wellness programs.
• As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.

POSITION SUMMARY:

This is a middle level position responsible for management of the administrative, financial, budgetary, customer service and personnel functions of the Bureau of Environmental Services. The position supervises clerical staff supporting these functions and reports directly to the Chief, Bureau of Environmental Services.

CLASS DESCRIPTION:

Performs intermediate professional level administrative work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work includes administrative support of a functional program and professional level analysis and coordination of functional office programs and activities.Include the following. Other related duties may be assigned.

Works and cooperates with co-workers and supervisor at all levels.

Learns and performs all essential job functions accurately.

Provides support to the Bureau Chief by maintaining responsibility for Bureau administrative functions including budget preparation/projections, expenditure/revenue analysis, and personnel records and management/documents preparation.

Manages the collection, analysis and reporting of financial and operations data for waste export and transfer operations, and coordinates with involved parties.

Coordinates the work of clerical support staff including assignment of radio/phone coverage and leave use scheduling. Coordinates clerical work load scheduling/distribution with Division Chiefs and other project personnel. Holds regular staff meetings with support staff.

Develops and maintains, or oversees maintenance of, Bureau data bases related to employee training/certification, and related to Bureau operations (weigh systems, waste/recyclables quantities collected, landfill activity, etc.). Coordinates as necessary with other Bureau personnel (weigh masters, support staff, etc.) to ensure quality control and accuracy. Generates operational reports from the databases.

Oversees Administrative Support Technician III to ensure completion and proper processing of purchasing and personnel documents ( invoice payments, P.O. preparation, Personnel action forms, time sheets, etc.) and to assist with the resolution of related problems.

Gathers supporting information and prepares bid specifications for contract services.

Develops and implements special projects supporting Bureau operations as identified and assigned.

Prepares Bureau Operating Budget and is responsible for budget input into budget system and follow up revisions in conjunction with budget approval process. Develops and maintains statistics and documentation supporting the budget.

Coordinates with project managers in the preparation of the Capital Budget and is responsible for budget input into the budget system and follow up revisions in conjunction with the budget approval process.

Serves as a liaison with other administrative offices including Purchasing and Human Resources to coordinate actions and to resolve problems.

Develops, recommends, and implements procedures and policies related to administrative functions of the Bureau.

SUPERVISORY RESPONSIBILITIES:

Directly supervises a small clerical staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.Bachelor's Degree and two (2) years related experience and/or training or an equivalent combination of education and experience.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, toxic or caustic chemicals, and outside weather conditions. The noise level in the work environment is usually moderate.

LANGUAGE SKILLS, MATHEMATICAL SKILLS AND REASONING ABILITY:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Class C driver's license.