Accountant (Accounts Payable)

Woodwell Climate Research Center Inc is hiring an Accountant (Accounts Payable) in Falmouth, MA. The role involves managing accounts payable functions, processing invoices, tracking financial data, and maintaining vendor relationships. Responsibilities include using Sage Intacct for accounting tasks, reconciling transactions, and assisting with audits. Candidates should have a BA/BS in Accounting and at least one year of relevant experience. Strong organizational and communication skills are essential.
Mission:

Woodwell Climate Research Center (Woodwell Climate) conducts science for solutions at the nexus of climate, people, and nature. We partner with leaders and communities for just meaningful impact to address the climate crisis.

Woodwell Climate is a rapidly growing, top-ranked, independent non-profit climate research institute whose mission is to advance science-based climate policies through scientific research and outreach. Our world-leading research and impact helps individuals, organizations, corporations, communities, and nations understand the realities of climate change, recognize the impact on our planet, and embrace the urgent action needed to safeguard the future of life on Earth.

Summary

Join the growing Finance and Accounting department as an Accountant (Accounts Payable). In this role, you will support all Accounts Payable functions, including processing, tracking, and reporting key financial data and financial information.

Responsibilities include but not limited:
• Perform a range of accounting tasks including ownership of the accounts payable function from receiving, processing and verifying invoices, tracking and recording purchase orders and processing payments
• Manage accounts payable using Sage Intacct
• Manage and reconcile credit card transactions and process employee expense reports through Concur. Issue credit cards to cardholders
• Research (overall) monthly expense variances in fluctuation analysis reporting
• Interface with all departments regarding accounting analysis, questions and follow up
• Handle accounts payable; establish and maintain relationships with new and existing vendors
• Onboard new vendors, ensuring that vendor data is accurate and all required documentation is obtained, including W9 forms and Certificates of Insurance
• Process invoices due for payment, ensures bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Review purchase orders and contracts, prices, terms of payment and other charges before issuing payments
• Process transactions and perform accounting duties such as account maintenance, record entries and reconcile accounts
• Provide Woodwell Climate tax exempt documents to vendors or staff when requested
• Process 1099 Forms to send to applicable vendors as well as federal and state agencies
• Assist in onboarding new hires by training on Finance forms, procedures and systems
• Collect and distribute center mail
• Assist in implementation, maintenance and adherence to internal controls and accounting procedures ensuring compliance with GAAP
• Assist in preparation of electronic documents for the annual audit
• Provide support information for decision-making purposes
• Special projects as assigned

Must have the Following Knowledge, Skills and Abilities:
• Proven ability using financial, budgeting, and accounting tools and software such as Sage Intacct, Concur and Excel
• Excellent organizational, logistical, planning, and interpersonal skills
• Solid financial/accounting/budget skills
• Excellent verbal and written communication skills.
• Excellent organizational, logistical, planning, and interpersonal skills
• Excellent data entry skills

Qualifications:

● BA or BS degree in Accounting

● 1+ years of accounting experience, internship and externship experience applicable

Physical Requirements:

In the office:
• Ability to tolerate sustained periods of walking, standing, sitting
• Ability to lift 25 pounds
• Ability to communicate
• Ability to kneel, bend, and carry items
• Ability to use phone and computers
• Repetitive movements
• Air, train, vehicle travel to attend meetings/event

In the field, the physical requirements of this role include:
• Air, train, vehicle travel to access field locations
• Driving a vehicle or ATV to access field locations
• Walking, hiking, climbing to access field locations
• Paddling, canoeing to access field locations
• Standing and sitting for sustained periods
• Frequent bending, squatting, and kneeling
• Reaching overhead
• Climbing ladders
• Use of manual and power tools including shovels, saws, drills, and hammers
• Ability to lift up to 25lbs up to 10 times/day
• Ability to carry up to 25lbs up to 10 times/day
• Ability to push/pull up to 25lbs up to 10 times/day

Application review will begin on January 6, 2025

Desired Start Date: February 23, 2025

Classification and Compensation: This is a full-time, salaried, exempt position, the annual salary range starting at 55,000 + dependent on qualifications/experience. Woodwell offers a generous benefits package and work life balance.

Location: Falmouth, Massachusetts or remote.

Application Instructions: To apply, please send your cover letter addressing your experience and qualifications in relation to the responsibilities of this position and curriculum vitae as a single PDF to our career’s portal.

Please visit Woodwell's website to learn more about Woodwell’s work.

Located on a 10-acre campus near the village of Woods Hole, the Woodwell Climate Research Center (Woodwell) is a private, non-profit research center. Woodwell is a leading source of climate science that drives the urgent action needed to solve climate change. Woodwell has 100+ staff members and is excited to welcome new employees to this work.

Woodwell Climate is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Woodwell is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

Diversity, Equity and Inclusion at Woodwell

WE NEED ALL VOICES IN THE FIGHT AGAINST CLIMATE CHANGE

Climate change is the greatest challenge of our lifetimes. Woodwell Climate Research Center (Woodwell) understands that the climate crisis—from causes to consequences—is inextricably linked with persistent social injustice. Effectively addressing either requires addressing both. The climate crisis demands that we bring to bear all of the knowledge, expertise, innovation, and creativity that we can collectively muster, and those who have been marginalized and disproportionately impacted must be heard.

The work Woodwell Climate does—the questions we ask, the ways we seek answers, and the strategies we put forward—is stronger when shaped by a diversity of knowledge, perspectives, and experiences. We strive to welcome, respect, and amplify differing voices. We value individuals as they are, with all their differences in race, age, ethnicity, gender identity, sexual orientation, religious beliefs, language, and mental and physical abilities.

Woodwell Climate acknowledges that our organization, and the scientific community more broadly, have a long way to go in living up to these ideals. We approach the work of improving our organization with the same ambition and commitment to systemic change that we bring to addressing climate change.

We will inevitably make mistakes, but we will continue to listen, learn, and do this critical work. We understand that this work requires an ongoing commitment from each and every one of us. We are actively engaged in building and sustaining an equitable and inclusive culture within our organization, and in fostering greater diversity in climate science.

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About the Company:
Woodwell Climate Research Center Inc