ADMINISTRATIVE OFFICER III, RESOURCES AGENCY

The Department of Fish and Wildlife is seeking an Administrative Officer III for its Marine Region in California. This role involves supervising administrative functions, managing budgets, contracts, and personnel, while ensuring compliance with relevant laws. The position offers a hybrid telework schedule based on operational needs, with potential travel required within California. The job aims to support the management and protection of California's diverse wildlife.
Do you want to lead a team of hard working and dedicated administrative professionals who support the work of the California Department of Fish and Wildlife's (CDFW) Marine Region? CDFW's Marine Region is seeking a motivated and independent individual to work as an Administrative Officer III. Under the general direction of the Marine Region Manager, the Administrative Officer III is responsible for supervising and coordinating all aspects of the administrative and staff services functions for the Marine Region. In addition to directly supervising an Administrative Officer II and a suite of Associate Governmental Program Analysts and Staff Services Analysts, the incumbent will be responsible for performing the more difficult and/or sensitive analytical and administrative tasks associated with a variety of administrative activities including budgets and fiscal management, grants, contracts, procurement, personnel management, facilities, fleet, safety, and license sales. The incumbent must be familiar with administrative practices and principles and ensure compliance with applicable laws, regulations, policies and procedures required by Department of Fish and Wildlife and other control agencies.

This position will be filled in the following counties: Yolo, Monterey, and Orange.

You will find additional information about the job in the Duty Statement.

Working Conditions

Most work will be sitting for long periods of time using a computer keyboard, attending meetings virtual or in-person. May involve walking or standing for brief periods. The position is eligible for a hybrid telework schedule depending on operational needs and in accordance with the California Department of Fish and Wildlife's Telework Policy. The Telework Policy is subject to change and telework may fluctuate based on operational needs. Travel may be required within the state of California via private or public transportation (i.e., automobile, airplane, etc.). to attend meetings, work with direct reports statewide, and visit field facilities with rough terrain and wet environments with extremes of heat and cold.
• Only these field offices considered: West Sacramento, Monterey, and Seal Beach.

Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
• ADMINISTRATIVE OFFICER III, RESOURCES AGENCY

Additional Documents
• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #:

JC-469478

Position #(s):

565-772-4557-001

Working Title:

Marine Region Administrative Officer III

Classification:

ADMINISTRATIVE OFFICER III, RESOURCES AGENCY

$6,963.00 - $8,650.00

# of Positions:

1

Work Location:

United States

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

Department of Fish and Wildlife (CDFW) employees are committed to managing and protecting California’s diverse wildlife and the habitats upon which they depend.

California is one of the most biodiverse places on the planet. As such, CDFW values diverse employees working together to protect nature for all Californians. CDFW is committed to fostering an inclusive work environment where all backgrounds, cultures and personal experiences can thrive and connect others to our critical mission.

Join us and begin a meaningful new career!

Department Website: https://www.wildlife.ca.gov

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/21/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Fish and Wildlife

HRB Mailing Address (PO Box)

Attn: Human Resources Branch

P.O. Box 944209

Sacramento, CA 94244

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Fish and Wildlife

Closed Drop Off Location

Human Resources Branch

Temporarily Closed

See Filing Instructions

Sacramento, CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Your SOQ should not exceed two pages in length, be written in 12 point Arial font and include a statement attesting that the work is your own and not written by someone else or with the assistance of artificial intelligence software.

Please describe your background, training, experience and skills in: 1) state budgets and fiscal oversight; 2) state contracts and grants; 3) facilities management; 4) human resources; and 5) supervision or related experience. Using examples, please explain your strengths and weaknesses across these disciplines and what you will do to leverage your strengths and overcome your weaknesses to enable you to successfully lead the administrative function of CDFW's Marine Region.
• Other -

A Cover Letter is required and must be submitted along with your STD 678 application. Failure to include a Cover Letter will result in an incomplete application submission.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Deep knowledge and experience with budgets and the state budgeting process.

This position requires the ability to communicate effectively, both orally and in writing; handle sensitive and confidential assignments with tact and diplomacy, meet short deadlines, change priorities quickly, and independently analyze situations and take appropriate action.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: https://www.wildlife.ca.gov

Hiring Unit Contact:
Kelly Shipp
(916) 206-2373
Kelly.Shipp@wildlife.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Civil Rights Office
(916) 902-9211
civilrights@wildlife.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Filing Instructions

You must reference Position Number 565-772-4557-001 and RPA Number E-R7 MR 24-040 in the Examination(s) or Job Title(s) for Which You Are Applying section of the State Application Form (Std. Form 678). Applications that do not list the Position Number and RPA Number may not be considered.

It is recommended that Application Packages be submitted electronically through your CalCareer Account at https://jobs.ca.gov. If applications are mailed, we recommend applications are sent certified mail as we are unable to verify receipt.

Applications that do not follow the Filing Instructions may not be considered.

The Staff Services Manager I (SSM I) list will be used as an appropriate list to fill the Administrative Officer III, Resources Agency (AO III) position; therefore, candidates must meet the minimum qualifications for both the SSM I and AO III classifications. To obtain eligibility, visit the CalCareers website at https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2109

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.