Administrative Assistant, 8-Month Contract

Job Application for Administrative Assistant 8 Month Contract at Greenpeace USA

Administrative Assistant 8 Month Contract at Greenpeace USA

ABOUT GREENPEACE

Greenpeace USA is an independent campaigning organization that uses peaceful protest, creative communication, and people power to expose global environmental problems and promote solutions that are essential to a green and peaceful future. For more than fifty years, Greenpeace USA has fought to save the planet from the threats of climate change, destruction of ancient forests, deterioration of our oceans, and nuclear disaster.

The global Greenpeace network is headquartered in the Netherlands, with affiliate organizations around the world in over fifty countries. Greenpeace US is headquartered in Washington DC, with a warehouse in Oakland.

POSITION SUMMARY

The Administrative Assistant position offers a distinctive opportunity for an enthusiastic individual to contribute to the movement combating climate change. Reporting to the National Campaigns Director, this role is primarily responsible for overseeing the administrative, communication, and budgetary requirements of the National Campaigns Director. This role will also have some administrative duties assigned as needed related to the needs of the Chief Program Officer. In that capacity, this role will work closely with the CPO's executive assistant.

To excel in this role, candidates should possess strong self-motivation, meticulous attention to detail, forward-thinking capabilities, financial acumen, and the ability to work autonomously. While the tasks outlined below provide a framework for the position, it is essential to acknowledge the dynamic and adaptable nature of the role. The focus of this position is subject to change in response to departmental needs, evolving program strategies, and other organizational dynamics. Consequently, one or more of the tasks outlined may at any given time become the primary focus of this position for an extended duration.

The Administrative Assistant 8-month contract with the possibility of an extension role is a full-time exempt benefits eligible hybrid position and is located in any Greenpeace approved locations (CA, NY Metro area, and DC Metro area). This position will report to the National Campaigns Director. Please note this role may require limited travel and occasional work outside of normal business hours.

ROLE RESPONSIBILITIES

**Administrative Support, Logistics, and Communication (60%)**

• Calendar management that aligns with National Campaigns Director and Chief Program Officer priorities and takes into account forward-looking plans
• Provide real-time support as needed while National Campaigns Director or Chief Program Officer is traveling
• Follow administrative procedures such as reconciling expenses, paying contractors, paying vendors, and managing accounts
• Collaborate with operations teams in Development and Administration to provide organizational support and share organizational knowledge
• Completing additional tasks as assigned by the National Campaigns Director and Chief Program Officer

**Project Coordination (40%)**

• Participate in all project team meetings as assigned
• Maintain all project documentation up to date and complete various administrative tasks
• Assist project leaders and campaign directors through financial processes
• Coordinate logistics for assigned project teams National Campaigns Director and Chief Program officer

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Other duties and responsibilities may be assigned as organizational or team priorities arise and/or shift.

ROLE REQUIREMENTS

**Knowledge and Experience:**

• Experience in social change or related organizations preferred
• Minimum 2 years of experience in managing projects, task managing, managing project budgets, etc.
• Proficiency in Google Suite

**Skills, Attributes, Competencies:**

• Ability to juggle multiple tasks at once, prioritizing and problem-solving as needed
• Highly organized, able to plan, prioritize, and multitask
• Strong interpersonal skills, able to interact with all levels within the organization
• Ability to work independently and in teams successfully

A communication style that is organized, proactive with consistent diligence.

**Apply Now for Administrative Assistant 8 Month Contract at Greenpeace USA!**