Document Control Supervisor

Document Control Supervisor

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**Location:** Nederland, TX, USA **Sector:** Document Control **Hours:** 40 hrs/week **Working model:** Office based

**Review process:** Handle, inspect, and supervise the intake, issuance, management, filing, and storage of company documents for commercial, industrial, petrochemical, or energy projects.

**Your scope of responsibility:**

• AutoDesk Vault Administration for all CAD documentation
• Purchase requisition entry for Engineering Department
• Upload new equipment documentation to SAP Hana and SharePoint
• Link new equipment documentation to PCMS
• Manage off-site document storage
• Handle intake, scanning, verification, issuance, and storing of documents
• File and archive relevant documentation
• Retrieve files for employees and contractors as needed
• Design templates for documents, file types, and document databases
• Develop and maintain a filing structure for all relevant project documents per discipline, contractor, or authorities
• Check and edit documents for accuracy and compliance
• Control flow of documents in and out of various contractors, vendors, or departments
• Report errors or developments regarding document storage
• Maintain security of confidential documents
• Ensure secure destruction and disposal of sensitive documents
• Update and maintain document management systems and physical records
• Train other staff members on document control procedures
• Prepare and participate in project document control audits
• Assist employees with accessing documents through the document management system
• Direct or coordinate document distribution to ensure compliance with contractual requirements, standard practice, or project needs
• Prepare transmittal forms when distributing documents and maintain file of signed transmittal forms
• Prepare various reports as needed (e.g. document review status) and provide input to progress report and time schedule
• Receive as-built documentation of construction contractor and integrate into overall filing structure
• Assist QA/QC department in structuring and filing QC document packages for handover
• Present a professional image to clients and vendors
• Work with a multidisciplinary team to organize, initiate, and develop work execution of Capital Projects
• Follow all relevant company policies and procedures
• Assist other departments and administrative personnel as necessary
• Perform other tasks as assigned

What you bring to OCI

**Education, Experience, and/or Training:**

• High school diploma or equivalent required
• Associate degree or equivalent from a two-year college or technical school plus 8 years or more of related experience, or 10 years or more of related experience required
• Bachelor's degree in business administration is preferred

**Knowledge, Skills, and Abilities:**

• Knowledgeable in the establishment and application of document management systems processes and software tools
• Excellent technical and practical skills
• Able to make tough decisions, lead, and manage others
• Excellent people management skills (leadership, team, interpersonal, coaching, mentoring, and supervisory skills)
• Excellent management skills (planning, goal setting, time, priorities, resources, accountabilities, schedules, and cost)
• Person of integrity
• Able to identify issues, problems, and opportunities
• Excellent verbal and written communication skills
• Competent with applicable document management system regulations and procedures
• Ability to communicate effectively with individuals at all levels
• Desire to grow with and support the organization’s mission
• Ability to work in a fast-paced, high-stress environment
• Attention to detail and ability to produce results
• Ability to interact with team members and meet strict deadlines
• Strong verbal and written communication skills

**Note:** This job description is subject to change as the needs of the employer and requirements of the job change.